Archive, Restore or Delete Vehicles

Fleetio offers the option to Archive or permanently Delete any Vehicle. Archiving a Vehicle will retain all of its historical data and will not count toward your Fleetio plan allotment.

• No Subscription Fee
  • Archived Vehicles are not counted against your Fleetio plan vehicle allotment or per-vehicle subscription fees.
• Read Only
  • Archived Vehicles are read-only; they cannot be edited.
  • In order to edit an archived Vehicle, you must first restore it.
  • Associated records, such as Service Entries and Fuel Entries, can only be viewed.
• Reminders Disabled
  • Service Reminders and Renewal Reminders are disabled for archived Vehicles. They will not appear on the Dashboard or on any Reports (unless the Archived filter is enabled).
  • Reminder Notifications are not emailed for archived Vehicles.
  • In order to view reminders associated with an archived Vehicle, you must first restore it.
  • You may also change a Vehicle Status to Inactive or Out of Service if you wish to keep Reminders active and retain Edit access.

Archive Vehicles

You can archive Vehicles individually from both the Vehicles index and the Vehicle Details Page. In the Vehicles index, you can also archive multiple Vehicles at once.

Archive an Individual Vehicle

From the Vehicles index:

1. Click Vehicles in the Sidebar Navigation, then select Vehicle List.
2. Locate the Vehicle in the list.
3. Click the More Actions Button at the end of the row and select Archive.

From the Vehicle Details Page:

1. Click the Actions Drop-Down Menu, then select Archive.

Archive Multiple Vehicles

From the Vehicles index:

1. Click Vehicles in the Sidebar Navigation, then select Vehicle List.
2. Select the Vehicles using the checkboxes (a).
3. Click the Actions Drop-down Menu (b) and select Archive.

NOTE: If a Vehicle has incomplete Work Orders associated with it, attempting to archive the Vehicle (individually or in bulk) will fail. You will receive a message indicating that Work Orders need to be completed prior to archiving a Vehicle.

View Archived Vehicles

After a Vehicle has been archived, it will not appear by default in the Vehicles index or in Vehicle drop-down selection lists throughout Fleetio.

You can apply the Archived Vehicles filter in the Vehicles index to view both active and archived vehicles, or exclusively archived vehicles. 

A dedicated list of archived Vehicles can be found under the Archived tab in the Vehicles index.

Restore Archived Vehicles

Restore an Archived Vehicle at any time to reactivate Service Reminders and Renewal Reminders, and to re-enable editing.

You can restore Vehicles individually from both the Vehicles index and the Vehicle Details Page. In the Vehicles index, you can also restore multiple Vehicles at once.

Restore an Individual Archived Vehicle

From the Vehicles index:

1. Click Vehicles in the Sidebar Navigation, then select Vehicle List.
2. Click the Archived Tab
3. Locate the Vehicle in the list.
4. Click the More Actions Button at the end of the row and select Restore.

From the Vehicle Details Page:

1. Click the Restore button in the This record is archived banner.

Restore Multiple Archived Vehicles

From the Vehicles index:

1. Click Vehicles in the Sidebar Navigation, then select Vehicle List.
2. Click the Archived tab (a)
3. Select the Vehicles using the checkboxes (b).
4. Click the Actions Drop-down Menu (c) and select Restore.

Delete Archived Vehicles

If you wish to permanently remove a Vehicle from your Fleetio account, you can Delete it after it has been archived.

You can delete Vehicles individually from both the Vehicles index and the Vehicle Details Page. Account Owners can delete multiple Vehicles at once from the Vehicles index.

Delete an Individual Archived Vehicle

From the Vehicles index:

1. Click Vehicles in the Sidebar Navigation, then select Vehicle List.
2. Click the Archived Tab
3. Locate the Vehicle in the list.
4. Click the More Actions Button at the end of the row and select Delete.

From the Vehicle Details Page:

1. Click the Delete button in the This record is archived banner.

Delete Multiple Archived Vehicles

From the Vehicles index:

1. Click Vehicles in the Sidebar Navigation, then select Vehicle List.
2. Click the Archived tab (a)
3. Select the Vehicles using the checkboxes (b).
4. Click the Actions Drop-down Menu (c) and select Delete.