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Fleetio integrates directly with certain fleet fuel cards and on-site fuel management systems to import fuel transaction data. Once you map your fuel cards to your Vehicles in Fleetio, the process is completely automated.
PERMISSIONS: Only Account Owners and Administrators can set up fuel integrations and manage fuel cards.
IMPORTANT:
- Native Fuel Card Integrations (WEX, COMDATA, Fleetcor, EFS) are available for all Fleetio Plans
- API Fuel Card Integrations (AtoB, CarIQ, Coast, Intevacon) are available for all Fleetio Plans except for Essential
- Native Onsite Fuel Integrations (FuelCloud, Fill-Rite FMS) are available for all Fleetio Plans
- Fuel Card Integration is available for most Comdata, EFS, FLEETCOR, and WEX customers in the US
- Fuel Card Integration is available for some FLEETCOR and WEX customers in Canada
- Fuel Card Integration is NOT available for customers outside of the US and Canada at this time
- Check supported cards and submit provider suggestions here.
Fuel Card Providers
We've partnered with Comdata, EFS, FLEETCOR (providers of fuel card brands such as Fuelman and Universal Fleet Mastercard), and WEX (formerly Wright Express) to enable automatic syncing of fuel transaction data.
For additional information about these third-party providers, visit each Fleetio Setup article or company website:
Comdata |
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EFS |
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FLEETCOR |
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WEX |
Onsite Fuel Management Systems
We've partnered with FuelCloud and Fill-Rite FMS to enable automatic syncing of fuel transaction data.
For additional information about these third-party providers, visit each Fleetio Setup article or company website:
FuelCloud |
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Fill-Rite FMS |
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FuelMaster |
How it Works
Once your fuel cards are Assigned to Vehicles, fuel transactions are automatically imported as new Fuel Entries in Fleetio.
Statistics like fuel economy (i.e. MPG) and cost per mile are automatically calculated when possible. You'll get powerful analytics about your fleet's fuel consumption without the need for manual entry.
Meter Readings and Meter Entries
Each fuel transaction includes a meter reading, recorded at the pump at the time of fueling. Imported Fuel Entries generate a corresponding Meter Entry in Fleetio, helping you stay on top of meter-tracked maintenance.
It's important that drivers enter the proper mileage when fueling up, as the value is used to calculate fuel statistics and trigger Service Reminders. Incorrect meter readings can be edited after a fuel transaction has been imported, but it's easier if they are initially recorded correctly.
Auto Void Meter Entries
Native Fuel Card Integrations can be configured to automatically void meter entries from fuel card transactions.
Auto-voided meter entries will be highlighted as shown below and state that "This meter entry source was disabled" as the void reason. Usage statistics will not be calculated for these entries, and they can be un-voided if needed.
Instructions to enable this setting are available in the Fleetio Setup guides linked above.
Tips
For best results with Fuel Card Integrations:
- Use only one fuel card per vehicle so MPG and other statistics can be properly calculated.
- Do not use the same fuel card for multiple vehicles.
- Assign fuel cards to vehicles, not drivers.
- Ensure that an accurate Meter Reading is entered at the pump.
Set Up Fuel Integration
To set up a new Fuel Integration:
- Click Integrations in the Sidebar Navigation to view the Integrations Directory.
TIP: Learn more about the Integrations Directory in the Integrations Overview article.
- In the Integrations Directory sidebar, click Fuel Cards for fuel card integrations or Fuel Management for on-site fuel management systems.
- Click the Connect button for your fuel card provider, or click Details to view the integration features.
- Continue with your setup by following the steps in these provider-specific articles:
Fuel Card Integrations:
TIP: If your card or provider is not listed, please submit a suggestion using our Suggest an Integration Form.
