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Check out a Fleetio Tool asset quickly and easily with Tool QR codes. Unlike other barcodes in Fleetio, Users can scan the check out/in codes by opening their mobile phone's camera rather than opening Fleetio Go and then using the scanner.
PERMISSIONS:
- Tools must be enabled for your account.
- Administrators have full access to export data, generate QR codes, and check Tools out/in.
- Regular Users must have the "Manage Tool Assignments" in their User Roles & Permissions and access to Tools in their Record Sets.
To get the new QR codes on your Tools, either print them directly from Fleetio or export your data and upload it to an Avery-style service to make your own labels.
Download and Print QR Codes Generated from Fleetio
Fleetio does the hard work for you if you generate QR codes using the web app. Just select which Tools to print codes for and generate the template.
TIP: Learn more in Use Fleetio to Generate and Print Asset Labels.
Export Data to Create Your Own QR Codes
While Fleetio provides the option to print QR codes, you may want more customization. Export your data and upload it to a third-party system to print your own (some seasoned Fleetio users create labels using Avery Design & Print).
In Fleetio:
- Click Tools in the Sidebar Navigation.
- Click the More Actions Button and select Export Data.
- In the Export pop-up, select your export preferences:
-
Columns to Export
- Visible Columns - Exports only the visible columns available on the index page
- All Columns - Exports all available columns
-
File Format
- CSV - Export the file in .CSV (Comma Separated Values) format
- XLSX - Export the file in .XLSX format (Microsoft Excel, OpenOffice, Google Sheets)
-
Columns to Export
- Click the Export button to download your file.
In Avery Design & Print:
If you want to use Avery to design your labels, follow these steps.
- Go to Avery Design & Print and log in or create an account (it's free).
- Click Start your Design.
- Click Choose Template to find your material type and label size.
- Choose a design and select Customize.
- Select QR and barcodes on the left menu, then Add Barcode or QR Code.
- Upload your spreadsheet, being sure to include the
qr_codecolumn, and select the following fields:- Industry Standard Format: QRCode
- Code Type: URL
- Website: qr_code
- Finish your design. When you're ready, click Preview and Print.
Instructions for Users
Instructions showing your Users and Drivers how to scan QR Codes with their mobile devices are available in Check Out/In Tools with QR Codes.
