Operating Cost Summary Report

The Operating Cost Summary Report provides you with the ability to view summarized operating costs for one, or multiple vehicles all in one view. Get a high-level summary of costs associated with your vehicles with the Operating Cost Summary Report. This report displays vehicle fuel and service costs as well as average cost per meter for a selected timeframe. View aggregate totals or drill down into individual vehicles to compare them and give you immediate insight into fleet operating expenditure.

operating cost

This report can be accessed from the main Reports area of your Fleetio system and will only display data for vehicles that a user has access to view according to their user permissions.

The Summary data is calculated across all vehicles returned in the list and consists of the following metrics (see screenshot for specific examples):

Service Cost   Sum of the total cost of labor, parts and applicable sales tax for the Service Entries on. excludes entries where the meter is marked as void or the “Reset usage” flag is set to ON) 
  • Example: 1350 + 2376 = 3,726 miles
Fuel Cost    All fuel costs associated with a vehicle's fuel entries
  • Example: $280.28 + $359.86 = $640.14
Total Cost   Sum of the Total Service Cost and Total Fuel Cost. 
Cost/Mile, Cost/KM, or Cost/Hr
Fuel costs / Miles or Kilometers or Hours 
*excludes fuel costs tied to fuel entries where the meter is marked as void, the "Reset usage" flag is set to ON and costs attached to the very first fuel entry for the vehicle 
  • Example: $451.95 / 3,726 = $0.12

Reporting Examples

Through the use of filters and column sorting, here are a few examples of the types of questions that can be answered from the Fuel Summary Report:

- Which vehicle currently has the best/worst operating cost for a specific group?
- Which vehicle had the highest operating costs across my fleet last year?
- What was the operating cost last month for each vehicle?

NOTE: Print or share this information by utilizing the Export and PDF options at the top right corner of the report.

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