Meter Entries are how Vehicle meter readings are tracked and Vehicle usage is measured in Fleetio. The term Meter is used in a generic way to describe an odometer, hour meter, auxiliary meter, etc.
A vehicle has a Primary Meter and an optional Secondary/Auxiliary Meter.
Fleetio allows for Meter measurement units of Miles, Kilometers or Hours. The meter display name for the Vehicle will reflect the selected meter unit.
|Measurement Units||Meter Display Name|
NOTE: The measurement unit setting is for display purposes. You can change the unit setting for a vehicle at any time but it won't convert the existing meter readings to different values.
Keeping Meter values up-to-date in Fleetio is important as this is what triggers Due Soon or Overdue Service Reminders which have been configured with meter interval tracking.
Meters can be updated as follows:
- Edit Vehicle Information
- Manual Update / Meter Entry
- Inspection Submission
- Service Entry
- Work Order
- Fuel Entry
- Fuel Card Integration
- GPS Integration
A Meter Entry represents a meter reading and a corresponding date. The value can be a whole number (e.g. 100) or a decimal number with one decimal place (e.g. 100.3).
An initial Current Reading is entered in the Settings section when a new Vehicle is created in Fleetio. This is also where Meter Units is identified as Miles/Kilometers/Hours, and where Secondary Meter may be toggled ON.
Current Reading is available to View and Edit in the Vehicle Profile, and displays in the Vehicle List along with the Date of the most recent entry. If the reading is more than 30 days old, this will be displayed in orange. Hover the value with your mouse to see the entry date.
New Vehicle Current Reading entry:
Display in Vehicle List:
Display in Vehicle Overview:
Meter Update and Meter Entry
The Update Odometer option is available in the main Quick Add menu at the top of the Fleetio screen, as well as various places in the Vehicle Overview.
From the Vehicle Overview, click the Edit icon next to the Current Reading (a), the Update Odometer option in the + Quick Add menu (b), or click the Edit Vehicle button (c), where you will find Current Reading in the Settings section.
Each Meter Entry is checked to ensure it fits in sequence based on validation rules:
- A meter value cannot be less than an existing, future meter value
- A meter value cannot be greater than an existing, past meter value
EXAMPLE: There is an existing Meter Entry for Truck #100. The reading took place on June 7, 2018 and the value was 51,245.
- If you record an entry with a date before June 7, 2018, the value must be less than or equal to 51,245
- If you record an entry with a date after June 7, 2018, the value must be greater than or equal to 51,245
Mark as Void
In some cases, there may be an incorrect Meter Entry already saved in Fleetio. When you attempt to save your next Fuel Entry or Service Entry, the meter reading you are trying to enter is rejected as invalid based on this incorrect history.
Marking the meter as Void will let you override the validation so that you can save the record. Adjust the previous incorrect meter entry, then come back and update this one to remove the Void entry.
Marking a Meter Entry as Void will skip validation.
View and Edit Meter History
Each Meter Entry is saved and logged to the Vehicle's Odometer History, accessible via the link in the Vehicle Overview.
The Edit options and procedure will vary depending on the source of the Meter Entry: manual entry, integration, or linked record (e.g. Fuel Entry, Service Entry, etc.).
Edit Options - Manual Meter Entry
A Meter Entry which has either been created manually will include a More Actions menu with Edit, Delete, and View Full History options.
Edit Options - Integration
A Meter Entry which has been created through GPS device integration will include an icon indicator next to the date. These entries are not available for Edit, but you may Delete
Edit Options - Linked Record
A Meter Entry which has been created automatically via another record type (i.e. Inspection, Fuel Entry, Service Entry or Work Order) is flagged with a padlock icon instead of a checkbox on the left. Instead of the More Actions menu in the last column, these entries will include a link to the source record. The last column in the History table provides the source of the Entry.
Secondary Meter Tracking
The Secondary Meter feature in Fleetio is great for any vehicle with dual meter tracking, an auxiliary meter, or a separate related unit of equipment. For example, a crane may have an upper and lower unit with separate meter tracking, or a vehicle may have an onboard generator with its own usage meter.
For this secondary unit, you may either create a new Vehicle (if you wish to track an entirely separate set of specifications and maintenance services), or enable Secondary Meter tracking.
Secondary Meter is enabled in the Settings section of Vehicle Detail:
Secondary Meter Service Reminders
After enabling the Secondary Meter, you may want to add Service Reminders to track services based on this meter's usage.
Navigate to the Vehicle Overview, then select New Service Reminder from the Quick Add menu. Under Meter Interval, click to change the selection to Secondary Meter