Vehicle Overview

Vehicles are at the heart of Fleetio. A "vehicle" represents any asset or unit (moving or otherwise) you want to manage in Fleetio. Examples include:

  • Power units including tractors, trucks, cars, vans and busses
  • Trailers
  • Construction equipment
  • Boats and vessels
  • Aircrafts such as jets, airplanes, cargo planes
  • Rail cars
  • Stationary engines and generators
  • Overhead cranes, both indoor and outdoor
  • Material handling equipment including forklifts, pallet trucks and piggy packers

You can track a whole bunch of information about each Vehicle in Fleetio, including:

  • Basic details such as year, make and model, VIN, license plate, color, etc.
  • Vehicle specs such as dimensions, weight and performance information
  • Engine and transmission details such as engine brand, cylinders, transmission type and gear information
  • Wheel and tire details such as track width, wheel diameter, axle and PSI information
  • Fluid details like fuel tank and oil capacity
  • Custom data via Custom Fields
  • Purchase information such as price, date, odometer at time of purchase, warranty info and more
  • Loan and/or lease details such as monthly payment amount, start/end date, amount financed and interest rate
  • Fuel transactions (we call them Fuel Entries in Fleetio)
  • Maintenance and service records (we call them Service Entries in Fleetio)
  • Preventative Maintenance (PM) schedule (we call them Service Reminders in Fleetio)
  • General repairs that do not fit in the Preventative Maintenance (PM) category (we call them Issues in Fleetio)
  • Preventative maintenance, general repairs and service records that require more robust planning and tracking (we call them Work Orders in Fleetio) 
  • Meter (e.g. odometer) readings history
  • Important renewal dates such as registrations, DOT inspections, emission tests (we call them Renewal Reminders in Fleetio and the renewal "types" are completely customizable)
  • Unlimited photos and documents. Ah, paperless is bliss ;)
  • User comments and conversations

Naming Vehicles

About the only thing required when adding a vehicle is a name. The name is how you'll find and reference a vehicle throughout Fleetio.

A name can be anything you want, as long as it's unique for your account. For example, you can't have two different vehicles name "Truck 12".

In other systems, this may be referred to as the "Asset ID", "Vehicle ID" or "Unit Number". However, we like to keep things simple and easy so it's just the "name" in Fleetio.

SEE ALSO: Vehicle naming convention ideas

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