Table of Contents
The Utilization Summary Report is a place to gather powerful insight into your replacement planning and vehicle utilization. Using the information in this report, you can make proactive changes to your fleet operations to ensure balanced utilization and to stay compliant with your replacement policies.
IMPORTANT: The Utilization Summary Report is not available on Fleetio's Essential Plan.
TIP: You can learn more about the Utilization Summary Report in Meter Usage: Average Usage per Day and Utilization Summary.
NOTE: If your Utilization Summary Report visualizations are blank, it means you don't have the necessary Lifecycle details in Fleetio for your Vehicles. Please see Vehicle Replacement - Create Policies and Projections for more information on how to add the necessary data to make use of these visualizations.
Read below to see a few examples of at-a-glance insights you can gain in this report.
Maintain Stable Vehicle Replacement
- The chart on the left shows that the same number of vehicles are expected to be cycled each year, suggesting that budget expectations will have minimal variability in the near future.
- The chart on the right shows that a small percentage of the total fleet will need to be replaced in the next year.
NOTE: If your replacement policies extend longer than 5 years, you may see a spike in the last bar on the chart because this last bar may account for multiple years.
Stabilize Annual Replacement
Prevent spikes and promote stability in an aging fleet.
The visualizations here suggest that a large portion of your fleet will be due for replacement within the next year. Notice the spikes in the current and following year on the left. A significant portion of the chart on the right is taken up by Vehicles in the "Past Due," "< 6 months" and "6-12 months" categories.
Prepare for a Spike in Replacement Capital Expenditure
In this situation, the chart suggests you will see a spike in replacement needs in 2023. With years of advance notice, you can plan accordingly by either shifting utilization to spread replacement needs or requesting the necessary budget as the need arises.
Balance Vehicle Utilization
Each Vehicle in this scenario remains close to the 100% utilization line. There is some minor variability, which is normal.
As the fleet manager, you must decide how much variability is acceptable for your fleet. Setting an acceptable range of 90-110% variance might seem harmless, but being consistently over by 10% can lead to larger variance and can potentially have cascading effects on your replacement plans.
Consider De-fleeting a Vehicle
In this scenario, most vehicles are being used as expected, with one notable exception. This may be a sign that you can replace the under-utilized Vehicle and shift its usage to other Vehicles.
Switch Vehicle Assignments or Routes
In this case, there is both a heavily under-utilized vehicle and a vehicle being over-utilized. If you see a similar pattern, you might switch Vehicle Assignments or routes in order to balance their utilization.
