Fleetio offers the ability to archive units as opposed to deleting units that are no longer affiliated with your fleet. This feature allows you to retain all history on the unit but not have the unit count toward your plan allotment.
*Not counted against plan allotment or subscription fees
Archived vehicles are not reflected in your vehicle allotment or towards your per vehicle pricing amount.
Archived vehicles are read-only, meaning they can't be edited. Associated records such as service and fuel entries can only be viewed. In order to edit an archived vehicle, you must first restore it.
*Reminders are disabled
Service and Renewal Reminders are disabled for archived vehicles. They will not appear on the Dashboard or on any of the reports unless the archive filter is enabled. Reminder notifications are not emailed for archived vehicles. Reminders are not even visible when viewing an archived vehicle. In order to view reminders associated with an archived vehicle, you must first restore it.
How to Archive a Vehicle
PERMISSION: Only Account Owners and Admins are allowed to archive a vehicle.
You can archive any vehicle from the Vehicles List screen, or from the Vehicle Profile screen.
After archiving a vehicle, it will no longer appear in the Vehicles List or vehicle drop-downs throughout the system.
Viewing archived vehicles
Once a vehicle has been "archived" it can be accessed from the Archived Vehicles tab within the Vehicle List.
How to Restore a Vehicle
PERMISSION: Only Account Owners and Admins are allowed to restore a vehicle.
Restore an archived vehicle at any time to reactivate Service and Renewal Reminders, and to enable editing.You can restore any vehicle from the Vehicles List screen, or from the Vehicle Profile screen.
Restore an Archived Vehicle
To restore an archived vehicle, access the archived vehicle's record and click the Restore Vehicle button. Note that this will immediately add the vehicle back to your live vehicle allocation and be added to your monthly bill on a prorated basis.