Vehicle Meter Tracking

A "meter" is how you measure usage of a Vehicle in Fleetio. We use the term meter as a generic way to describe an odometer, hour meter, secondary/auxiliary meter, etc.

A vehicle has a primary meter and an optional secondary/auxiliary meter. Fleetio supports the following units for each meter:

  • Miles
  • Kilometers
  • Hours

NOTE: The unit setting is essentially for display purposes. You can change the unit setting for a vehicle at any time but it won't convert the existing meter readings to different values.

Meter Names in Fleetio

Based on the selected meter unit, the meter's display name for the vehicle can change:

  • Miles = "Odometer"
  • Kilometers = "Odometer"
  • Hours = "Hour Meter"

Meter Entry Overview

A "Meter Entry" represents a meter reading on a particular date. The reading can be a whole number (e.g. 100) or a decimal number (e.g. 100.3). Only one decimal place may be used.

Validation

Each Meter Entry is validated to ensure it "fits" in sequence based on the rules:

  1. A meter value cannot be less than an existing, future meter value.
  2. A meter value cannot be greater than an existing, past meter value.
Validation Example:

Let's say there is an existing Meter Entry for a vehicle named "Truck #100" in Fleetio. The reading took place on July 7, 2015 and the value was 51,245.

If you enter a Meter Entry for "Truck #100" with a date before July 7, 2015, the value must be less than or equal to 51,245. If you enter one with a date after Dec 7 2014, the value must be greater than or equal to 51,245.

A meter entry can be marked as "void" and validation will be skipped.  Click here to learn more about voiding a meter entry.

Current Meter Reading

A vehicle's "current mileage" is the most recent meter entry. If there are multiple meter entries for the same day, the highest value is used.

Each time you enter a meter reading - either directly or through a Fuel Entry, Service Entry or Work Order - the vehicle's current "Odometer" or "Hour Meter" is recalculated.

The current meter reading is important - it's what Fleetio uses to determine if a Service Reminder is "due soon" or overdue.

TIP: If the current meter reading is more than 30 days old, it will be displayed in orange. Hover the value with your mouse to see how old the reading is.

A Vehicle's Meter History

Each Meter Entry is saved and contributes to the "history" of that meter. To view a vehicle's history, click the appropriate navigation option within the Vehicle Profile.

Linked Fuel and Service Entries

When you enter a Fuel Entry, Service Entry or Work Order with a mileage, the value gets saved as a Meter Entry behind the scenes and becomes part of the Vehicle's meter history.

When viewing the meter history for a vehicle, you can easily see where the reading originated from. To edit a Meter Entry associated with a Fuel Entry, Service Entry or Work Order, you must edit the linked record - not the Meter Entry directly.

Secondary Meter Tracking

The Secondary Meter feature in Fleetio is great for any vehicle that also has a piece of equipment attached to them.

EXAMPLE: If you have a street sweeper, vacuum truck or anything with an extra motor onboard, you can track the additional unit with the vehicle that it is attached to.

Turning on the Secondary Meter option

You can turn on the Secondary Meter by either creating a New Vehicle (or Editing an existing one) and then choosing sliding on the "Secondary / auxiliary meter" option, selecting your tracking units, then saving.

Service Reminders with a Secondary Meter

Now that you have the Secondary Meter turned on, you will want to add  Service Reminders to keep up with the specific maintenance of this unit. Doing so is easy. Just select "New Service Entry" from the Quick Add menu on your vehicle's profile page and slide over from Odometer to Secondary Meter.

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